Program Assistant - bilingual (Maywood Campus)
Salary:
$17.
57 - $19.
49 HourlyLocation :
Portland, ORJob Type:
Full-timeJob Number:
7/21/2023Division:
CDFSOpening Date:
07/21/2023Closing Date:
8/4/2023 12:
00 AM PacificJob Summary and Responsibilities/Duties Ensures Child Development and Family Support Program's (CDFS) operations take place in a timely manner and provide customer support to the community.
Assists staff members with a wide variety of administrative support functions, including project management and clerical duties.
Ensures compliance with federal, state and program regulations.
Works under limited supervision.
This position works a 0.
94231 FTE.
ESSENTIAL DUTIES Position Specific Duties Answers multi-line phone system, and directs customers to the most appropriate personnel or service.
Greets and assists program families and visitors.
Processes applications with applicants for Head Start and Early Head Start programs verifying that supporting documents meet Head Start Performance Standards, and federal, state and local regulations.
Completes routine office job requests such as copying, scanning, collating and mailings.
Routes incoming and outgoing mail to appropriate personnel and places.
Tracks inventory of office supplies to maintain adequate levels.
Order supplies and materials for the main office and other head start sites as requested.
Maintains programs' policies procedures, and forms on the electronic storage system and printed copies, keeping standard formatting and making requested updates as needed.
Creates flyers, letters, bulletins and other documents as needed or when requested.
Assists management with miscellaneous project requests.
General Duties Reports suspected child abuse in accordance with Oregon Statute and Head Start procedures.
Attends training sessions and participates in training opportunities.
Works as a team with staff in providing services to children and families.
Maintains the confidentiality of highly sensitive information.
Interacts with children, families and community members in a supportive and professional manner.
Performs all other duties as assigned.
Minimum and Desired Qualifications High school diploma or GED certificate Bilingual skills are required One year of general office or customer service experience Experience working with diverse backgrounds of the College's community, students and employees; demonstrated commitment to promoting access and diversity Desired Qualifications Associate's degree in business, office administration or related field.
Bilingual skills:
oral and written fluency in English with fluency also in Arabic, Russian, Vietnamese, Burmese, Chinese, Somali, or another language that meets the community/department's needs Knowledge of Head Start Performance Standards and federal, state and local regulations in relation to student enrollment in CDFS programs Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs) Must be enrolled in the Oregon Central Background Registry prior to beginning employment and enrollment must be maintained throughout employment Post-offer fitness for duty evaluation, must be obtained within 30 days of hire date:
TB screening Health appraisal Recognizing and Reporting Child Abuse & Neglect training must be completed within 30 days of hire dateIntroduction to Child Health and Safety training must be completed within 30 days of hire datePrevention is Better Than Treatment training must be completed within 30 days of hire dateRequired Knowledge, Skills and Abilities (KSAs) Excellent customer service skills Knowledge of or ability to establish working relationships with staff Ability to work effectively with diverse internal and external stakeholders High personal integrity and sound professional ethics Demonstrated dependability and reliability skills Ability to prioritize tasks in order to meet changing deadlines Ability to pay close attention to details Ability to solve problems independently Excellent organizational skills Computer proficiency including Word processing, spread sheets, email, and using the Internet in a Microsoft Windows environment preferably Familiarity with office equipment, intercommunication systems and fax machines Ability to lift up to 25 pounds Working Conditions and Important Information Works assigned schedule, and exhibits regular and predictable attendance.
As necessary to meet workload demands, may work outside of typical schedule, including evening/weekend hours.
Work is sometimes performed in an emotional and stressful environment.
Important InformationThis position works a 0.
94231 FTE.
If you require technical support with your account or application, please call 855-524-5627.
The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.
Final candidates will be subject to a criminal background check as part of the employment process.
MHCC is NOT able to support Visa applications for employment at the college.
Applicants must already be eligible to work in the United States to be considered.
Applicants with disabilities may request accommodation to complete the application and interview process.
Please notify Human Resources at least three (3) working days prior to the date of need.
Mt.
Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.
MHCC offers comprehensive benefits.
For complete information, click then select Benefits.
01 Do you have a high school diploma or GED (or higher)? Yes No 02 Are you bilingual? If so, please list the language(s) you speak, describe your skill level, and how you have used your skills in your work history.
03 Describe your experience providing administrative and support functions for an office and/or a program similar to the essential duties of this position.
04 Describe your experience using database systems and other computer programs such as Word and Excel.
05 Do you have the ability to carry out oral and written directions, read, write and speak at a level sufficient to fulfill the duties to be performed for the position described? Yes No 06 Are you a current or past Head Start or Early Head Start parent? Yes, I am a current HS/EHS parent Yes, I am a former HS/EHS parent No, I am not a current or former HS/EHS parent Required Question Recommended Skills Arabic Attention To Detail Audio Equipments Brochure Design Child Development Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
$17.
57 - $19.
49 HourlyLocation :
Portland, ORJob Type:
Full-timeJob Number:
7/21/2023Division:
CDFSOpening Date:
07/21/2023Closing Date:
8/4/2023 12:
00 AM PacificJob Summary and Responsibilities/Duties Ensures Child Development and Family Support Program's (CDFS) operations take place in a timely manner and provide customer support to the community.
Assists staff members with a wide variety of administrative support functions, including project management and clerical duties.
Ensures compliance with federal, state and program regulations.
Works under limited supervision.
This position works a 0.
94231 FTE.
ESSENTIAL DUTIES Position Specific Duties Answers multi-line phone system, and directs customers to the most appropriate personnel or service.
Greets and assists program families and visitors.
Processes applications with applicants for Head Start and Early Head Start programs verifying that supporting documents meet Head Start Performance Standards, and federal, state and local regulations.
Completes routine office job requests such as copying, scanning, collating and mailings.
Routes incoming and outgoing mail to appropriate personnel and places.
Tracks inventory of office supplies to maintain adequate levels.
Order supplies and materials for the main office and other head start sites as requested.
Maintains programs' policies procedures, and forms on the electronic storage system and printed copies, keeping standard formatting and making requested updates as needed.
Creates flyers, letters, bulletins and other documents as needed or when requested.
Assists management with miscellaneous project requests.
General Duties Reports suspected child abuse in accordance with Oregon Statute and Head Start procedures.
Attends training sessions and participates in training opportunities.
Works as a team with staff in providing services to children and families.
Maintains the confidentiality of highly sensitive information.
Interacts with children, families and community members in a supportive and professional manner.
Performs all other duties as assigned.
Minimum and Desired Qualifications High school diploma or GED certificate Bilingual skills are required One year of general office or customer service experience Experience working with diverse backgrounds of the College's community, students and employees; demonstrated commitment to promoting access and diversity Desired Qualifications Associate's degree in business, office administration or related field.
Bilingual skills:
oral and written fluency in English with fluency also in Arabic, Russian, Vietnamese, Burmese, Chinese, Somali, or another language that meets the community/department's needs Knowledge of Head Start Performance Standards and federal, state and local regulations in relation to student enrollment in CDFS programs Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs) Must be enrolled in the Oregon Central Background Registry prior to beginning employment and enrollment must be maintained throughout employment Post-offer fitness for duty evaluation, must be obtained within 30 days of hire date:
TB screening Health appraisal Recognizing and Reporting Child Abuse & Neglect training must be completed within 30 days of hire dateIntroduction to Child Health and Safety training must be completed within 30 days of hire datePrevention is Better Than Treatment training must be completed within 30 days of hire dateRequired Knowledge, Skills and Abilities (KSAs) Excellent customer service skills Knowledge of or ability to establish working relationships with staff Ability to work effectively with diverse internal and external stakeholders High personal integrity and sound professional ethics Demonstrated dependability and reliability skills Ability to prioritize tasks in order to meet changing deadlines Ability to pay close attention to details Ability to solve problems independently Excellent organizational skills Computer proficiency including Word processing, spread sheets, email, and using the Internet in a Microsoft Windows environment preferably Familiarity with office equipment, intercommunication systems and fax machines Ability to lift up to 25 pounds Working Conditions and Important Information Works assigned schedule, and exhibits regular and predictable attendance.
As necessary to meet workload demands, may work outside of typical schedule, including evening/weekend hours.
Work is sometimes performed in an emotional and stressful environment.
Important InformationThis position works a 0.
94231 FTE.
If you require technical support with your account or application, please call 855-524-5627.
The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.
Final candidates will be subject to a criminal background check as part of the employment process.
MHCC is NOT able to support Visa applications for employment at the college.
Applicants must already be eligible to work in the United States to be considered.
Applicants with disabilities may request accommodation to complete the application and interview process.
Please notify Human Resources at least three (3) working days prior to the date of need.
Mt.
Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.
MHCC offers comprehensive benefits.
For complete information, click then select Benefits.
01 Do you have a high school diploma or GED (or higher)? Yes No 02 Are you bilingual? If so, please list the language(s) you speak, describe your skill level, and how you have used your skills in your work history.
03 Describe your experience providing administrative and support functions for an office and/or a program similar to the essential duties of this position.
04 Describe your experience using database systems and other computer programs such as Word and Excel.
05 Do you have the ability to carry out oral and written directions, read, write and speak at a level sufficient to fulfill the duties to be performed for the position described? Yes No 06 Are you a current or past Head Start or Early Head Start parent? Yes, I am a current HS/EHS parent Yes, I am a former HS/EHS parent No, I am not a current or former HS/EHS parent Required Question Recommended Skills Arabic Attention To Detail Audio Equipments Brochure Design Child Development Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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